Dates

• 1:00pm on Monday, February 9, until 11:30 on Friday February 13
• Jump to: Monday | Tuesday | Wednesday | Thursday | Friday

Goals

Logistics

Location

• SLAC, 2575 Sand Hill Road, Menlo Park, CA. Maps and directions
• Main meeting room: building 40, conference room #195 ("Sycamore"). Capacity: 48 people
  • all coffee breaks and lunches will be delivered to Sycamore

Attendees

Attendee list (must be logged in)

Meeting rooms for parallel sessions

Each room can accommodate 20-25, unless noted otherwise. Buildings 040 and 052 are about 3 min walking distance apart.

• Monday:
  • 052-108 "American River". 3pm-5pm
  • 052-206 "Truckee River". 3pm-5pm
• Tuesday
  • 040-195 "Cypress". 9am-5pm
  • 052-103 A&B "Mad River". 9am-5pm
  • 052-108 "American River". 11am-5pm
• Wednesday
  • 040-195 "Cypress". 9am-5pm
  • 052-108 "American River". 11am-2:30pm
  • 052-203 "Merced River". 12-5pm
• Thursday
  • 040-195 "Cypress". 9am-5pm
  • 052-108 "American River". 9am-5pm
• Friday
  • 040-195 "Cypress". 9am-1pm
  • 052-108 "American River". 9am-1pm

Hotels

• Stanford Guest House, ask for "LSST Data Management" group. Room rate: standard queen $124, double queen $144. Space is very limited, so reserve early. Group rate is valid until Jan 9.
• Atherton Park Inn & Suites in Redwood City. Room rate: $147. No group code, rate is not guaranteed, the sooner you reserve the better. Link to the reservation page.

Agenda

The idea of this agenda is to provide as much productive working time as possible.  There is nothing like face to face time and one of the most valuable things about a meeting like this is the ability to meet in both large and small groups.  Interactions between pairs or triplets of teams are facilitated without the overhead of additional travel.  These meetings can take place in the Strategy track.  In many cases, some members of a team are needed in a particular discussion/meeting, but the rest of the team can contribute elsewhere.  The hope is that people not needed directly by the strategy track can still get something done by joining the groups in the hack sessions.  Keeping hack sessions on track will be difficult, but by planning ahead and having the CAMs actively involved, it should be possible to get a lot done.

Plenary track – all attendees are expected to attend

Hack/Strategy track – these are held in parallel so that team members not immediately needed in the strategy track can work in the hack sessions.

Planning track – This is planned in the evening.  The intent is that the schedule can be a bit fluid, by default dinner will be ordered in while planning.  If there is free time, planning can be moved, on a team by team basis.

Each day would follow the following logical structure:

The evening schedule is daunting, but we can't short change the planning and it is hard to hold in parallel with any other work since it benefits from input from the entire team.

Suggestions for this meeting

Suggestions about agenda or anything else you can think of related to this meeting goes here, the DMLT will keep revisiting them.

• Long lunch/breaks/spare slots for unscheduled discussions

Suggestions for next meeting

• Name Tags
• Shorter days (planning at night is too late, people are burned out)
• Need unscheduled chunks of time (e.g. in the PM) planned on the fly along with pre-planned sessions (e.g. in the AM)
• CAM half-day at front and back end
• Better planning in advance by CAMs/DMLT
• Provide information about cross-subsystem interactions through CAMs/PM/PS
• Provide questions to be answered and decisions to be made rather than session titles
• Useful to have Camera interaction here but only for fractions of the audience
• Should have had "welcoming plenary" on overall project status as well as DM
• Need tutorial but only for new people
• Product demos good
• More meals on our own, or at least with user-selectable options
• More time out of doors
• Make use of Camera, T&S, OCS, etc. people, make sure to invite them and give them reasons to come