About a 5% “error rate” in terms of unallowable expenses.
Nothing that is a blatant disregard for government regulation or project policy.
Be “reasonable and prudent”.
Be careful that TERs match accompanying receipts.
Personal/extended stays are not allowable.
Prefer cheaper alternatives (Uber/Lyft rather than taxis).
Use off-site parking at airports (and prefer traveling by Uber/Lyft than parking your own car where appropriate).
Rental cars when project-provided transportation is available should have written justification included in the TER.
Often managers (i.e., Wil) can approve exemptions to the guidelines, but we always need written justification.
Project worries that travel expenses are “low hanging fruit” for an audit.
Activities in Chile.
Make sure that plans for upcoming visits are “socialized”.
There are three weekly meetings in Chile (Wednesday/Chuck, Thursday/Jacques, Friday/Jacques), plus daily planning meetings. Make sure they know about your plans: who is coming, what they are doing. Weeks ahead, or even months ahead, where possible.
And make sure TRs are submitted well in advance.
Even if it is on your own funding, you need to have a TR.
May be additional unrest in March/April.
Folks with “stomach issues” at the Casino; project is responding promptly; a deep sanitization is upcoming.
Use the presentation slides from last week for reference on naming; information will be posted online soon.
Discussion of who is resolving LATISS issues; coordinating effort between Harvard/SLAC/Camera Team.
Nothing surprising to report from AMCL (now renamed to AMCR).
Looking for schedule opportunities.
Kudos for good progress made since the last meeting.
Next meeting will be in April.
Joint Status review likely week of 31 August; expect Directors Review etc a month or so earlier.
Over the next several months will start iterating on the charge for the Operations Readiness Review.
Currently no plans for a “joint technical meeting” this spring.
Wil O'Mullane — Ensure that operations-era maintenance of packaging and distribution is captured in the Ops WBS (pretty sure that at the moment, it is mentioned, but the only associated resources are from IN2P3; not clear if that's adequate).