| Item | Who | Notes |
|---|
| Project updates | | - FY18 Travel Expense Assessment (Veronica Kinnison)
- Spent over $800k in travel in FY18.
- About a 5% “error rate” in terms of unallowable expenses.
- Nothing that is a blatant disregard for government regulation or project policy.
- Advice:
- Be “reasonable and prudent”.
- Be careful that TERs match accompanying receipts.
- Personal/extended stays are not allowable.
- Prefer cheaper alternatives (Uber/Lyft rather than taxis).
- Use off-site parking at airports (and prefer traveling by Uber/Lyft than parking your own car where appropriate).
- Rental cars when project-provided transportation is available should have written justification included in the TER.
- Often managers (i.e., Wil) can approve exemptions to the guidelines, but we always need written justification.
- Project worries that travel expenses are “low hanging fruit” for an audit.
- Activities in Chile.
- Make sure that plans for upcoming visits are “socialized”.
- There are three weekly meetings in Chile (Wednesday/Chuck, Thursday/Jacques, Friday/Jacques), plus daily planning meetings. Make sure they know about your plans: who is coming, what they are doing. Weeks ahead, or even months ahead, where possible.
- And make sure TRs are submitted well in advance.
- Even if it is on your own funding, you need to have a TR.
- May be additional unrest in March/April.
- Folks with “stomach issues” at the Casino; project is responding promptly; a deep sanitization is upcoming.
- Use the presentation slides from last week for reference on naming; information will be posted online soon.
- Discussion of who is resolving LATISS issues; coordinating effort between Harvard/SLAC/Camera Team.
- Nothing surprising to report from AMCL (now renamed to AMCR).
- Looking for schedule opportunities.
- Kudos for good progress made since the last meeting.
- Next meeting will be in April.
- Joint Status review likely week of 31 August; expect Directors Review etc a month or so earlier.
- Over the next several months will start iterating on the charge for the Operations Readiness Review.
- Currently no plans for a “joint technical meeting” this spring.
|
| News from the PST | Leanne Guy / Zeljko Ivezic / Robert Lupton | |
| DMLT vF2F | | - The next DMLT face-to-face meeting will be virtual (ie, on BlueJeans), and will take place from 24 to 27 February (ie in four weeks).
- Details are on this Confluence page.
- Please add your suggested agenda items to that page by 10 February.
|
| CCB | | - #dm-ccb currently discussing whether there will be a meeting this week.
- Issues on SQuaRE, DAX for review; Gabriele has sent them an e-mail.
|
| Risk review | | |
| Level 2 Milestones | | Test Plans due in the next 45 days | Jira |
|---|
| server | JIRA |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| maximumIssues | 20 |
|---|
| jqlQuery | labels = TESTPLAN and resolution = Unresolved and due <= 45d order by id asc |
|---|
| serverId | 9da94fb6-5771-303d-a785-1b6c5ab0f2d2 |
|---|
|
Milestones due in the next 45 days | Jira |
|---|
| server | JIRA |
|---|
| columns | key,summary,type,created,updated,due,assignee,reporter,priority,status,resolution |
|---|
| maximumIssues | 20 |
|---|
| jqlQuery | project = DM and labels = L2Milestone and team not in ("Telescope and Site") and resolution = Unresolved and due <= 45d order by id asc |
|---|
| serverId | 9da94fb6-5771-303d-a785-1b6c5ab0f2d2 |
|---|
|
|
| Any other business | | - Updated on AuxTel/LATISS/work on the mountain from Robert Lupton
- LATISS is on the mountain; everything is up and running now (took longer than would have liked).
- Successfully commanding the OCS from Jupyter notebooks, hitting OODS, data getting ingested, etc.
- Power-up problems discovered on WREBs; took a lot of effort to find the issue; people working hard over the weekend.
- Lack of procedures for e.g. getting bug fixes deployed on the mountain, for getting emergency fixes, etc.
- But credit to the people who have been helping out!
- Hope to be on-sky tonight.
- Running a version of Jupyter on the mountain (not Nublado, due to multicast issues).
- Frossie adds Nublado can be deployed on K8S without multicast, but cannot be used to command the DDS from those systems.
- Kian-Tat Lim points out there is a total eclipse in Chile late this year!
- The concern was raised that a proposal to rebrand the LSP as “VERA” was discussed at the PST, but should be cleared with Rubin's family before it is taken further.
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| DMLT travel & availability this week | | |